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Automating Microsoft Teams Meeting Summaries with Power Automate

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In modern workplaces, Microsoft Teams is a go-to collaboration tool for meetings and discussions. However, summarizing key meeting points and sharing them manually can be time-consuming. Power Automate offers a powerful way to automate the extraction and sharing of Teams meeting summaries, ensuring important details are captured and distributed efficiently.

In this blog post, we’ll explore how to automate the meeting summary process in Microsoft Teams using Power Automate.

Why Automate Teams Meeting Summaries?

Automating the meeting summary process offers several benefits:

  • Saves time: Eliminates the need for manual note-taking and sharing.
  • Ensures consistency: Standardized meeting summaries across teams.
  • Enhances productivity: Team members can quickly review key decisions and action items.
  • Improves accessibility: Meeting insights are available in a structured format.

Step 1: Capture Meeting Transcripts in Teams

Microsoft Teams offers a transcription feature that records and transcribes meeting discussions. To enable transcription:

  1. Start a Teams meeting.
  2. Click on More actions (three dots) > Start transcription.
  3. After the meeting, access the transcript from the Meeting Chat or OneDrive/SharePoint.

Step 2: Use Power Automate to Extract and Share the Summary

1. Open Power Automate

  • Navigate to Power Automate and sign in with your Microsoft 365 account.

2. Create an Automated Flow

  • Click Create > Automated cloud flow.
  • Name your flow: “Automate Teams Meeting Summary”.
  • Choose the trigger: “When a new file is created in a folder” (if the transcript is stored in OneDrive or SharePoint).

3. Extract the Meeting Summary

  • Add an action: “Get file content” to extract the transcript text.
  • Use AI Builder (optional) to summarize key points.

4. Post the Summary to a Teams Channel

  • Add an action: “Post a message in a chat or channel”.
  • Select the Teams channel where the summary should be posted.
  • Insert the extracted summary into the message body.

5. Save and Test Your Flow

  • Click Save and Test to check if the summary is posted correctly.

Step 3: Optimize and Customize

  • Enhance formatting: Use HTML or Markdown for better presentation in Teams.
  • Filter key points: Use Power Automate expressions to extract decisions and action items.
  • Send via email: Add an action to email summaries to attendees.