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How to Create a Virtual Meeting in Microsoft Teams: A Quick Guide

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Open Microsoft Teams

Start by launching Microsoft Teams on your desktop or mobile device. Ensure you’re signed in with your Microsoft 365 credentials. If you’re using the web version, visit teams.microsoft.com.

2. Navigate to the Calendar

In the left-hand sidebar of the Teams app, click on the “Calendar” icon. This section provides an overview of your scheduled meetings and allows you to create new ones.

3. Schedule a New Meeting

On Desktop:

  1. Click “New Meeting”: In the top right corner of the Calendar view, click on the “New Meeting” button.
  2. Fill in Meeting Details: A new window will pop up. Enter the meeting title, add required attendees, and set the date and time. You can also select a time zone if needed.
  3. Add Meeting Details: Provide a brief description of the meeting in the “Details” section. You can also include an agenda or any relevant notes.
  4. Choose a Channel (Optional): If you want the meeting to be associated with a specific team channel, select it from the “Add channel” dropdown. This will create a thread in the channel where team members can join and view the meeting details.
  5. Set Recurrence (If Needed): If the meeting is recurring, click on “Does not repeat” and select the desired recurrence pattern.
  6. Add Meeting Location (Optional): While Teams meetings are virtual, you can add a physical location if required.
  7. Save and Send Invites: Once all details are entered, click “Save.” Teams will automatically send out invites to all attendees and add the meeting to their calendars.

On Mobile:

  1. Tap “Calendar”: Open the Teams app and tap on the “Calendar” icon at the bottom.
  2. Tap “Schedule a Meeting”: Tap on the calendar icon with a “+” sign to create a new meeting.
  3. Enter Meeting Information: Fill in the meeting title, attendees, date, and time. You can also add details and set the meeting to repeat if necessary.
  4. Tap “Done”: Once you’ve entered all necessary information, tap “Done” or “Save” to finalize and send out the invites.