Organizing Virtual User Groups Meetings in 10 Steps

In such time the need to communicate virtually has increased and even virtual communication can be more efficient if some best practices has been applied.

In this short blog we will go through 10 important steps to organize a virtual user group

1. As organizer you need to put theme or overview of topics that will be discussed, you need to identify the goal of your sessions and content you want to share.
2. Create mailbox or contact us page for answering questions, this is very important to allow communications and resolving issues and a way to get feedback.
3. You need to identify the platform that you will sue for your virtual meetings. Example of platforms that you can use if you will make it virtual is Microsoft Teams
4. Create a social media accounts/pages to share information about your event, there are several platforms out like Facebook, Meetup, other social media.
5. Start asking for speakers submissions you can use tool like https://sessionize.com/
6. Start creating schedule for your event and share.
7. Prepare platform for registrations, you can use meetup or other platform like eventbrite
8. Start creating marketing campaigns by announcing in social media and different groups in different platforms like using Twitter.
9. Communicate frequently with the community (give updates on progress of event, get people excited about the event)  
10. As organizer you need to make dry run or test of event platform before event and send technical instructions to speakers on how to use the platform.